Grant reporting handouts available for download (in PDF format):

1. Short Interim (pre-payment) Grant Report Guidelines
2. Project/Program Grant Multipayment Progress Report Guidelines
3. Project/Program Grants Final Report Guidelines
4. Capital/Facilities Grant Report Guidelines

Policy Guidelines and Application Procedures

Pursuant to the directions contained in the Will of Susan Lee Hunt, who created the Pitcairn-Crabbe Foundation, the Foundationís Directors have adopted the following policy guidelines for the Foundationís support of charitable purposes.

Priority will be given to proposals that not only fit at least one of the following four categories, but also demonstrate the greatest likelihood of achieving measurable results:

  • Religious and church work;

  • Christian education;

  • timing of the project/program fits and augments other related community efforts and initiatives;

  • Community improvement through non-profit agencies sponsored by religious organizations;

  • Relief of distress, and enhancement of the spiritual and material condition of humanity.

An effort will be made over time to balance the amount of grants made to beneficiaries in the several categories.

Grants will ordinarily be limited to agencies and institutions within a 100-mile radius of Pittsburgh.

In the selection of projects for potential funding, preference will be given to proposals that:

  • Address an important issue or challenge, and describe with convincing information the potential benefit and impact of the grant.

  • Will have a positive (and measurable) effect on the granteeís programs and operations.

  • Have developed practical and workable strategies to meet the challenges facing successful project implementation.

  • Show the potential and likelihood of attracting and leveraging other sources of support.

  • Show strong promise of achieving articulated goals.

  • Demonstrate the required level of organizational capacity (staffing and access to other resources) to meet project objectives in a reasonable period of time.

  • Would not necessarily require immediate and ongoing Foundation support upon project completion.

Grants will not be made in the fields of medical needs of hospitals and scientific causes, the arts, endowments and annual appeals of national organizations.

The Board of Directors of the Pitcairn-Crabbe Foundation normally meets three times a year to review proposals and make funding decisions. Interested agencies that meet the specified guidelines must complete the Foundationís on-line grant application ( to include a brief letter of inquiry to the Foundationís Executive Director.

Under separate cover (or preferably attached to the on-line application as a PDF file), the organization must mail to the Foundation a copy of its latest Audit and IRS Tax-Exempt Determination Letter. Incomplete applications will not be considered.

If the project request meets the criteria and current funding priorities of the Foundation, a member of the Foundation's staff will contact the applicant to arrange a meeting and provide further guidance regarding submission of a formal proposal.